Incumbent will manage post-award support for Dentistry's research portfolio. Portfolio size varies but recent total annual spends have ranged from $15-20M. Oversee the post-award team and also provide direct post-award support for a subset of awards. Determine post-award fund manager assignment, post-award workflow and ensure accurate post-award financial reporting and support. Collaborates with pre-award as needed and provides regular support to principal investigators. Resolves discrepancies between monthly general ledger and related budget and accounting documents throughout the life of the award. Monitors expenses and works with PI's to ensure expense types and amounts are in line with available project budget. Works closely with various central administrative offices such as the Office of Contract and Grant Administration, Extramural Fund Management. Reports directly to the CFO.
Oversees post-award team's progress in grant management and meeting agency and campus requirements or deadlines. Monitors the financial ledger and UCPath for accurate project-specific payroll expense posting. Oversees the effort reporting certification process.
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Percentage of Time:100
Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
20
Records
Qualifications
Required/Preferred
Demonstrated knowledge of University of California accounting system, policies and procedures.
Required
Demonstrated knowledge of and skill in using the campus online financial systems (QDB), and other campus financial tools (PAC, TOF, SBAR, R-Net).
Required
Demonstrated skill in forecasting budgets based on obtaining information regarding expenditures, liens, salaries and employee benefits, encumbrances, etc.
Required
Demonstrated ability to deal with confidential and sensitive information with discretion.
Required
Demonstrated working knowledge of contract and grant proposal budgeting and administration for state and private agencies.
Required
English writing skills to write concise and accurate administrative and financial reports, memos, forms and correspondence.
Required
Excellent English verbal communication skills to obtain and convey information with diplomacy and clarity, to speak on the telephone or in person to individuals or groups using appropriate vocabulary and grammar, and the ability to maintain a congenial, helpful attitude when faced with difficult situations, responding with tact.
Required
Demonstrated skill in reading and analyzing financial documents, such as campus online financial tools, as well as agency award synopses and contracts, Extramural Fund closing reports, HSPC, IRB and ARC forms.
Required
Skill in helping Principal Investigators and staff in understanding financial activity reports and preparation of University/School accounting forms.
Required
Demonstrated computer skills and ability to create, using IBM-PC and compatibles; knowledge of chart, graph and table formatting and spreadsheet (Excel), and word processing software.
Required
Demonstrated ability to work independently, follow through on assignments with minimal direction, set priorities which accurately reflect the relative importance of job responsibilities and to perform under the pressure of deadlines.
Required
Demonstrated mathematical skill to perform basic bookkeeping transactions accurately.
Required
Ability to establish and maintain cooperative working relationships with a diverse group of faculty, staff, students, campus departments and administrators.
Required
Skill in projecting and monitoring expenses on the basis of cost data.
Required
Demonstrated skill in analyzing monthly payroll expense distribution reports for the purpose of generating accurate and timely financial reports.
Required
Familiarity with working in an academic environment.
Required
Working knowledge of campus payroll systems to reconcile payroll ledgers for assigned account/fund, and to update UCPath Funding Entry to charge the appropriate account.
Required
Demonstrated knowledge of University travel policies and procedures.
Required
Demonstrated knowledge of University purchasing procedures.
Required
Ability to deal with confidential and sensitive information with discretion.
Required
Additional Posting Information
Bargaining Unit:
99-Policy Covered
Application Deadline:
07-31-2023
External Posting Date:
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